Every year, there is a flurry of questions from newly minted MVPs about the annual MVP Summit. As a veteran of at least a 1/2 dozen Summits, I’ve created this post to answer the commonly asked questions. Hopefully, it should provide a good bit of info on what to expect. Feel free to ask questions in the comments below. This is a living post.

Keep your MVP profile updated!

I can’t recommend enough about having your MVP profile up to date, especially the ”Expertise and Interests” section. This section dictates what session areas you may attend at the Summit. Update it NOW! Also, other MVPs can use your profile to contact you. The first year I attended, I viewed the profiles of other MVPs in my expertise (Exchange) to learn more about my colleagues. I’ve also had some recruiters and customers call after viewing my profile. The MVP profile can be quite beneficial.

What to bring

Here is a list of things you should bring.

1. Camera – You’ll be meeting a lot of people, putting faces to names. There are a lot of social events and social networking opportunities in which to record the moment. Plus, there are some nice places to visit, or take pictures of, such as Mt. Ranier, Pike’s Place Market, etc.
2. Business cards – As mentioned above, you’ll be meeting lots of people. If you’re in sales, tread lightly on the marketing push. Stick them in the back of your ID holder for easy access.
3. Cold weather clothing – Seattle weather during the Summit time frame can be predictable (rain), and unpredictable (snow). It’s generally fairly cold during the time of the Summit. Dress in layers to survive.
4. A suitcase with extra space. You’ll get a Summit shirt, you’ll go to the company store, and some product groups give out gifts. There is also the public Microsoft Store at the Bellevue Square, a mall near the Summit hotels.
5. Laptop or iPad for taking notes during technical sessions and keynotes. I recommend Microsoft OneNote, which is available on both the PC and iOS platforms.
6. If you’re coming from another country, bring a suitable power adapter to use for your gear in the U.S.
7. Your MVP number. If Microsoft hasn’t received your signed NDA form yet, you may be required to sign one before you’re allowed into the event. The form requires your MVP number.
8. If you’re from outside the country, check your cell phone’s data plan and roaming limitations. Don’t get caught with an unexpected costly mobile bill.

Arrive early, stay late – dinners, parties and extra events

I recommend padding the summit time frame by a day on each end to allow for extra sight-seeing, additional events, and shopping.

Some product groups will have extra sessions, and those take place before or after the regular summit days. If your product group is doing this, you’ll know in advance.

There is a Welcome Reception, Summit Attendee party, a product group event (usually a dinner event), and generally some third-party events like Party with Palermo (a developer based event). Many of the various groups informally meet at local establishments during the evenings, as well. You’ll stay busy at this event, I guarantee!

The Attendee Party is being held at CenturyLink Field, home of the Seattle Seahawks. Food, drink, and the chance to check out the facility, listen to live music , etc. Last year you could play XBox in the locker rooms at the party at Safeco Field – lots of fun.

See the list of official events at http://www.2012mvpsummit.com/Agenda and other events at http://mvpsummitevents.info/

There is also a growing participation in GeekGive, a charity event, and MVPNation.

Keynote speeches

Note: There are no scheduled keynotes for Summit 2012. This section is for past and future reference.

There are Q&A sessions at the end of each. Here are some guidelines that will avoid people throwing things at you.

1. Introduce yourself with your name and MVP area. Avoid anything else.
2. Make it quick – ask a single question. I’m reminded of the scene in “Back to School” with Rodney Dangerfield where the professor says he “has but one question – in 27 parts”. Don’t hog the time, others have questions, too.
3. And I hate to say this, but the fact is, if your English isn’t very strong, consider having someone else ask your question, or don’t ask at all. Every year, someone will ask some questions that very few people can understand. That leads to awkwardness and unanswered questions.
4. Don’t ask deep technical questions. The people giving the keynote and answering questions aren’t likely going to know WHY Exchange isn’t running on SQL.
5. Don’t ask for autographs.
6. Don’t bring things to give to them. Those crazy Canadians started that and it got out of control one year (although they do look sharp in their red hockey jerseys).

Engaging the product group

There are some opportunities to engage the product group for your area of expertise. This includes during technical sessions, product group events like dinners, and other unofficial events. Keep in mind that interaction with the product group should be handled professionally. While it’s important to discuss concerns, please respect their time and efforts. Remember, having access to the product group is a privilege, and you’d be surprised how quickly they stop answering your questions and requests for help if you’re constantly (or worse, publicly) berating of their accomplishments. Also keep in mind that not every person in the product group happens to be in the Redmond area during the Summit time frame. So don’t get angry if the person responsible for feature X isn’t there.

Company store

There is generally a trip to the company store. You’re generally given a voucher that allows you to spend up to a specific amount (100-150 bucks) OF YOUR OWN MONEY on licensed materials such as hardware and software. These are regular consumer products available at employee pricing. You cannot exceed the amount on the voucher, so don’t think you’re gonna get an XBox console on the cheap. The voucher is generally valid to purchase from a special site online as well, and have the items shipped to you. In the past, if you use part of the amount on your voucher, they take the voucher, and you can’t user “what’s left” of it. Choose accordingly.

You can purchase as much as you want of the other items, including clothing, bags, books, and other swag. As mentioned above, plan accordingly. Make sure you have room in your suitcase to take the stuff home.

Internet access

Here’s the bad part. The WiFi inside the Microsoft buildings can be extremely unreliable due to the sheer demand. If you can tether via cell phone, or you have an air card/MiFi, keep those handy. Don’t plan on streaming videos, and even doing VPN connections can be very problematic over the guest WiFi.

Dress code

There isn’t one. Casual is generally what people wear, with the majority wearing jeans. Many people wear shirts and jerseys from previous Summits. See my comments above about dressing warm.

Car rentals

Don’t bother. It’s too expensive, and, unless you plan on doing a bunch of tourist stuff, you won’t use it. Keep in mind that hotels will charge you a horrendous fee to park each night.

Transportation

From the airport, take a taxi or shuttle bus. Many people will coordinate with others and split the bill. Some people recommend the Gray Line, and I’ve used Shuttle Express which typically makes stops at all of the hotels used by Summit attendees. I believe one-way trips are in the $20 range for both. In can easily take 30 minutes (with no traffic) to get from the airport to the hotels.

Transportation to/from hotels and official Summit locations including the Attendee Party, are provided by Microsoft. I believe information about that is listed on the Summit website. Many of the “hangouts” in the Bellevue area are all within walking distance from the hotels.

Social networking, NDAs, and such

It’s generally acceptable to mention where you are (check-in). But you are under NDA during the technical sessions, so don’t even THINK about posting ANYTHING you see or hear during official events such as keynotes, sessions, official events, etc. Microsoft monitors social networks during the event, and people have lost their MVP status in the past for tweeting/posting info that was covered by NDA. I would recommend not discussing technical information in public areas, either. I mentioned near the top about bringing cameras. Tread lightly here.

Lately, I’ve seen quite a few people win items simply by checking in via Foursquare when going to the public Microsoft Store. There is also a downtown Seattle badge on Foursquare.

Also, the MVP program has Facebook and Twitter feeds to follow (including the #MVP12 hashtag for the Summit, and #MVPBuzz for the program in general). The program also has a blog.

Hotels

If you’re rooming with someone you haven’t roomed with before, and you snore, buy your roomie some drinks. Someone suggested bringing tennis balls they can lob at you to help stir you a little. Interesting suggestion.

Have fun!

You will meet new friends, technical contacts, and people who will help you succeed. Have fun!